Mail Merge Easy Steps

First step: Have your recipient list ready. A recipient list is a table you can make right in Word that contains the information you need to send your letters to. For example, if you are going to send a flyer or letter to several people, make a list of the people containing the information you'll need. You can click on the image to view it larger. Here's mine:



After creating this table, save the table as MailList.doc.
Next, For a mail merge to happen, you have to have a letter to merge with your list. Here is my letter:

We're going to have a benefit BBQ to help the victims of the Katrina Hurricane. All proceeds will go to the Katrina Hurricane Relief Fund!

WHERE: Main Square
WHEN: This Saturday

BB King will be there to provide the entertainment!

See you there!

After writing this letter, save it as MailLetter.doc

This is all you need. A list of your recipients, and a letter to send them. Mail merge will help you send the same letter to each one, and will even create a third document: the actual Mail merge letters.

Now, all you have to do is go to Tools, Letters and Mailings... and select Mail Merge...it will guide you step by step the rest of the way.